Library
A recent letter to the Arlington Sun Gazette brought up the cost of replacing lost Library items.
Because our work processes can be confusing, we thought this was a good opportunity to share more information on how our lost item procedures work. The questions raised by the Sun Gazette letter include:
Why does the library charge more than a discount vendor's (like Amazon) retail price to replace a lost DVD?
The Library's replacement charge for any lost item is based on the item's retail price at the time of purchase, plus the cost of processing time and materials when adding the replacement item. Most library materials purchased through these vendors are pre-processed - packaged in a Library specific DVD case, with the call number stickers already applied - and ready for circulation. So it takes quite a bit more time and effort to replace a lost library item with a replacement retail copy: a staff member must remove the material and artwork from the original case, place both in a Library specific lock-case for collection security, and attach new library ID labels, the call number and a barcode. Then another staff member creates a new item record in the library catalog, links it to the title record, and removes the record for the lost item.
Why can't the Library just buy the replacement from a cheaper retail vendor?
Arlington County purchasing regulations require that we regularly bid materials contracts, and make all materials purchases only from vendors authorized through that process.
Do fines and fees go to the Library budget or the County general fund?
The fines and fees collected annually by the Library - a tiny proportion of our operating budget - are sent to the County's general fund. That amount (plus much more) then comes back to us in the County's annual budget appropriation for the Library.
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Library
Library Policies: Replacing Lost Items
A recent letter to the Arlington Sun Gazette brought up the cost of replacing lost Library items.
Because our work processes can be confusing, we thought this was a good opportunity to share more information on how our lost item procedures work. The questions raised by the Sun Gazette letter include:
Why does the library charge more than a discount vendor's (like Amazon) retail price to replace a lost DVD?
The Library's replacement charge for any lost item is based on the item's retail price at the time of purchase, plus the cost of processing time and materials when adding the replacement item. Most library materials purchased through these vendors are pre-processed - packaged in a Library specific DVD case, with the call number stickers already applied - and ready for circulation. So it takes quite a bit more time and effort to replace a lost library item with a replacement retail copy: a staff member must remove the material and artwork from the original case, place both in a Library specific lock-case for collection security, and attach new library ID labels, the call number and a barcode. Then another staff member creates a new item record in the library catalog, links it to the title record, and removes the record for the lost item.
Why can't the Library just buy the replacement from a cheaper retail vendor?
Arlington County purchasing regulations require that we regularly bid materials contracts, and make all materials purchases only from vendors authorized through that process.
Do fines and fees go to the Library budget or the County general fund?
The fines and fees collected annually by the Library - a tiny proportion of our operating budget - are sent to the County's general fund. That amount (plus much more) then comes back to us in the County's annual budget appropriation for the Library.
- Des Update On Aurora Hills Roof Replacement
UPDATE: As of Dec. 5, all the non-friable asbestos has been removed from the roof and the roof replacement is proceeding as scheduled. A Message from Arlington County Department of Environmental Services Aurora Hills Center Roof Replacement The Arlington...
- A Budget Year Check-in
We're a few months into the new fiscal year and I thought it would be a good time to check in. All Arlington County departments took budget cuts for FY 2011: Arlington County, like almost every local government in the nation, faced and still faces...
- Q An A: Library Collections, Part 1
Library patrons often have questions and suggestions regarding the materials that end up on our shelves for the public. From time to time, we'll use this space to summarize some of the messages we receive (keeping any private information private)...
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The Arlington YearsThoughts From County Native and Arlington Public Library Director, Diane Kresh Dear fellow users and supporters of the Arlington Public Library, On Saturday, Feb. 20, the acting County Manager presented to the County Board the proposed...
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